Environmental Clerk
Company: Portage County Ohio
Location: Ravenna
Posted on: April 1, 2026
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Job Description:
Position: Environmental Health Clerk Division: Environmental
Health Division Location: Ravenna, Ohio Job Status: Full Time;
Non-Exempt (Classified), with a one-year probationary period. Work
Schedule: Monday – Friday 8am- 4:30pm: May require some weekend and
evening hours. Salary Range: $19 per hour Reports To: Director of
Environmental Health Position Summary: The Environmental Health
Clerk provides essential administrative and operational support to
the Environmental Health Division. This role is responsible for
maintaining accurate records, managing environmental program
documentation, and supporting regulatory compliance through data
entry, file management, and communication processes. A key function
of this position is the use of Scanview, the agency’s electronic
records management system. The clerk is responsible for scanning,
indexing, retrieving, and maintaining digital records to ensure
accuracy, accessibility, and compliance with public records
requirements. This includes organizing large volumes of
environmental data and ensuring files are properly documented and
easily retrievable. The ideal candidate is highly organized,
detail-oriented, and able to manage multiple priorities in a
fast-paced public health environment while maintaining
confidentiality and accuracy. Job Description: Perform
environmental file maintenance and support mailings, including
scanning, typing, copying, mailing, processing, distributing, and
filing documents for Environmental Health programs. Programs
include Survey Programs, Semi-Public Wastewater Systems, Solid
Waste, Stormwater, Wastewater and Service Provider. Complete and
coordinate mass mailings and serve as backup support for outgoing
mail, correspondence, permits, and results. Utilize Scanview
(electronic records system) to scan, index, store, and retrieve
documents, ensuring all records are accurate, complete, and
properly maintained for compliance and accessibility. Maintain,
scan, and file pumping reports; track inspection reports; and
prepare and mail environmental correspondence as needed. Maintain
databases and spreadsheets for Environmental Health programs,
including data entry, report generation, document tracking, and
file maintenance for both current and historical records. Maintain
Operations and Maintenance (O&M) contracts and ensure accurate
recordkeeping. Answer and direct incoming phone calls and messages;
greet, screen, and assist visitors in a professional manner. May be
required to operate a vehicle for job-related duties. Perform other
duties as assigned. Duties, responsibilities, and activities may
change at any time. Organizational Duties: Participate in quality
improvement team projects and training initiatives, incorporating
quality improvement principles into daily work activities.
Participate in public health emergency response activities as
needed, including roles within the Incident Command System/National
Incident Management System. All health district employees have an
emergency response role and may be expected to respond to threats
to the public’s health in accordance with the Portage County
Combined General Health District Emergency Response Plan. Attend
and participate in agency-sponsored training, events, and
activities. Gather and organize documents to fulfill public records
requests and other reporting obligations. Participate in activities
that support and enhance agency accreditation. Maintain reasonable
and reliable attendance to meet organizational needs and
objectives.
Keywords: Portage County Ohio, Cleveland Heights , Environmental Clerk, Administration, Clerical , Ravenna, Ohio
